PRIVACY POLICY

CryptoCTF OÜ (”CCTF”, “We” or “Us”) respects your privacy and is dedicated to protecting the privacy of those persons (“You”) participating in events organized by CCTF and using the CCTF website and associated services (“Services”). This Privacy Policy helps You to understand what Personal Information (as defined below) and non-personal information We collect, and how We use it.

This Privacy Policy applies to the processing of Personal Information and non-personal information in connection with the Services and You should read this document before using our Services. If You do not agree to the terms of this Privacy Policy, you may not use our Services.

“Personal Information” refers to information, which allows You to be directly or indirectly identified as an individual person. We may also collect “non-personal information” meaning it can’t be used to specifically identify anyone. Non-personal information may also result from removing the personally identifiable parts from Personal Information. We collect and use both types of information and combinations of both types.

  1. Processing Personal Information

CCTF will only collect such Personal Information that is relevant for the purposes described in this Privacy Policy.

CCTF will process Your Personal Information for the purposes of providing the Services, including organizing the events and facilitating participant networking using the CCTF website and the associated services.

CCTF will process Your Personal Information to provide customer service and other services at your request, to send You information, including confirmations, invoices, and other communications, as well as communicate with You about promotions and other news about services offered by CCTF.

CCTF commits to adhere to the applicable laws and regulations pertaining to processing of Personal Information, as well as to process Personal Information in compliance with good processing practices. All CCTF’ personnel processing Personal Information are obliged to keep such information strictly confidential.

  1. Legal basis for the processing

The applicable legal basis for the processing of Personal Information depends on the circumstances relating to the relevant processing activities, as further described below:

  • If the processing of Personal Information is necessary for one or more specific purposes, GDPR art. 6(1)(a) serves as the legal basis for processing operations.
  • Performance of a contract. If the processing of Personal Information is necessary for the performance of a contract, such as for providing certain services, to which the data subject is party, GDPR art. 6(1)(b) serves as the legal basis for processing operations. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services.
  • Legal obligation. If the processing of Personal Information is necessary for complying with a legal obligation, such as for the fulfillment of tax obligations, GDPR art. 6(1)(c) serves as the legal basis for processing operations.
  • Vital interests. If the processing of Personal Information is necessary for protecting the vital interests of a natural person, such as if a visitor were injured in our premises and his information would have to be passed on to medical personnel, GDPR art. 6(1)(d) serves as the legal basis for processing operations.
  • Legitimate interests. If the processing of Personal Information is necessary for processing operations which are not covered by any of the abovementioned legal grounds, but are deemed permissible for the purposes of the legitimate interests pursued by Us, such as marketing, GDPR art. 6(1)(f) serves as the legal basis for processing operations.

 

  1. Information We Collect and Sources of Information

We collect several categories of information:

  • Information You give to us,
  • Technically gathered information when You use our Services,
  • Information from third parties in relation to our service.

We collect information that You give to us, for example when You use our Services. This information may include your name and email. On our website, You are also given the opportunity to subscribe to our newsletter.

CCTF also collects non-personal information on Your activities in the Services, such as your Internet Protocol address, and time of Your requests or actions in the website and referring website addresses, hardware type, operating system version, browser type, and language.

CCTF retains the Personal Information collected pursuant to this Privacy Policy for the period necessary to fulfil the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law. The criteria used to determine the period of storage of Personal Information is depends on the applicable legal basis for the processing of Personal Information: e.g. where the processing of Personal Information is necessary for the performance of a contract, CCTF retains the Personal Information as long as it is necessary for the fulfillment of the contract or the initiation of a contract; or, where the processing of Personal Information is necessary for complying with a legal obligation, CCTF retains the Personal Information for the respective statutory retention period; or, where the processing of Personal Information is permissible for the purposes of the legitimate interests pursued by Us, such as marketing, CCTF retains the Personal Information as long as it is permitted by law.

Thereafter, if the collected Personal Information is no longer needed for purposes specified in this Privacy Policy, CCTF will delete Personal Information in its possession within a reasonable timeframe or render it anonymous, meaning “non-personal information”.

The data collected by data analytics service providers enables us to understand usage of the Services. Usage information and Personal Information are stored by such service providers and are subject to their privacy policies. The current list of data analytics service providers We use in connection with the Services can be requested from Us at any time by contacting Us at contact@cryptoctf.org.

  1. Disclosing and Hosting Information

CCTF will not disclose your stored Personal Information to third parties for direct electric marketing (email, text messages) without your consent or except as part of a specific program or feature for which You will have the ability to opt-in or opt-out. You may always opt-out of receiving promotional emails by following the instructions in those emails. If You opt-out, CCTF may still send You non-promotional customer information, such as emails about providing the Service or CCTF’ ongoing business relations.

We use external service providers to provide technical solutions or services for processing stored information and access the stored information by using a technical interface and share your personally information with third-party service providers to the extent that it is reasonably necessary to perform, improve or maintain the Services. We use third-party service providers, such as e-mail service providers, credit card processors, information analyzers and business intelligence providers. CCTF has right to share Personal Information as necessary for the aforementioned service providers to provide their services to CCTF. CCTF is not liable for the acts and omissions of these third parties. CCTF may host the Services in and transfer Personal Information for this purpose to countries outside the European Union or the European Economic Area in accordance with mandatory legislation and this Privacy Policy.

We has right to share non-personal information (such as anonymous usage data, referring / exit pages and URLs, platform types, asset views, number of clicks, etc.) with interested third parties to assist them in understanding the usage patterns for certain content, services, advertisements, promotions, and/or functionality of the Services. In exceptional circumstances Personal Information may be disclosed to third parties if required under any applicable law or regulation or order by competent authorities, or in order to enforce the Terms of Service and to investigate possible infringing use of the Services as well as to guarantee the safety of the Services.

CCTF has right to share your information in connection with any merger, sale of our assets, or a financing or acquisition of all or a portion of our business. Aggregate or anonymous information about You may be shared with advertisers, publishers, business partners, and other third parties.

  1. Protection of Information

The registers will be maintained in external service providers’ servers with appropriate safeguards, such as password protection, granting the access to the stored information only to persons working at CCTF or CCTF partners who are expressly authorized by CCTF. The register is protected by appropriate industry standard, technical and organizational safety measures. Although we make good faith efforts to store the information collected on the services in a secure operating environment that is not available to the public, We cannot guarantee the absolute security of that information during its transmission or its storage on our systems. CCTF will post a notice on the CCTF website or through the Services in case material security breach that endangers your privacy or Personal Information. CCTF may also temporarily shut down a service to protect Personal Information.

  1. Cookies and Tracking Technologies

A cookie is a string of information or a small text file that a website stores on a visitor’s device, and that the visitor’s browser or operating system provides to “remember” things about your visit. CCTF uses cookies to help it identify and track visitors, their usage of the Services, and their access preferences, improving quality, tailoring recommendations, and developing the Services. The cookies will not enable CCTF to access and review information stored on Your computer. In addition to cookies, CCTF may use other existing or later developed tracking technologies.

CCTF works with third parties who use cookies and other tracking technologies to track the effectiveness of the advertisements that may be placed in the Services. They are used for analyzing advertisement view counts. They might also allow the advertiser to tailor advertising to you when you visit other websites, and/or set, change, alter or modify settings or configurations on your device.

If You do not wish to have cookies placed on Your computers, You should set the devices to refuse cookies or tracking before using the Services, with the drawback that certain features of such service may not function properly.

Please note that some parts of the Services may be country specific, and may not work properly if CCTF is unable to tell where You are accessing the Services from.

  1. Rights of the Data Subjects and Contact Information

Right to access, correct and object

You may contact us and we will inform what Personal Information we have collected and processed regarding you and the purposes such data are used for. You have the right to have corrected any incorrect, incomplete, outdated, or unnecessary Personal Information stored about you by contacting us.

You may object to certain use of Personal Information, including direct marketing, if such data are processed for other purposes than purposes necessary for the performance of our Services or for compliance with a legal obligation. You may also object any further processing of Personal Information after prior given consent. If you object to the further processing of Personal Information, this may lead to fewer possibilities to use our Services.

Right to deletion and restriction of processing

You may also ask us to delete your Personal Information from our systems. We will comply with such request unless we have a legitimate ground to not delete the data. After the data has been deleted, we may not immediately be able to delete all residual copies from all our systems. Such copies shall be deleted as soon as reasonably possible.

You may request us to restrict processing of certain Personal Information, this may however lead to fewer possibilities to use our website and other Services.

Right to data portability

You have the right to receive Personal Information provided by you to us in a structured, commonly used format.

  1. Changes to the Privacy Policy

CCTF reserves the right to change this Privacy Policy from time to time, and at CCTF‘s sole discretion. All changes hereto will be made available on our website. We will inform of the changes in the applications or by email, if available, in case of any significant changes affecting your rights.

  1. Contact Information

You may at any time contact CCTF at the email address here below.

Participating in events organized by CCTF

By submitting your personal information through participation in the Event, you expressly acknowledge that your personal information will be stored and processed in the United States (U.S.) in accordance with the Privacy Policies.

I. Data We Process About You

Event Registration:  We use our registration process to collect personal data that you directly input into our registration forms, as well as in any other page we set up as an event organizer. This data is collected by us and we process it in performance of a contract with you (your event registration) as well as in our legitimate interests to manage the Event and contact you as follows:

  • Manage our Event attendees.
  • Contact you about the Event.
  • Run statistics about the Event.
  • Improve our future events.

By completing the registration form you represent and warrant that you are the person making the registration or have the express authority from that person to make the registration on their behalf.

We collect the following information from you during your registration to the Event:

  • Any name provided
  • Email and mailing addresses
  • T-shirt size
  • Pictures, video and audio content recorded at the event location

II. HOW WE SHARE MEDIA CONTENT

We will disclose media content publicly recorded at the event about any participants. We will take appropriate steps to ensure that your personal information is processed, secured, and transferred according to applicable laws. If you register to the event and appear onsite, you accept this policy and being recorded. The recorded video, audio and photo contents are to be shared publicly online during and after the event.

 

CryptoCTF OÜ

contact@cryptoctf.org